Room Use Policy
Complimentary space available to MAAR members
Complimentary use of the Education Center, Computer Training Lab and
Conference Rooms at the MAAR office are for the benefit of our members. The facilities are
not available for use to outside businesses, professional organizations
or members of the public not affiliated with the Association. Members
may schedule to use the facilities for internal business activity only.
Examples include, but are not limited to, annual meetings, sales
meetings, retreats, training and planning sessions. The room may not be
used for recruiting or marketing purposes. Examples include, but are not
limited to, home buyer education sessions and events to thank customers
for their business. The facilities may not be used for any activities
open to the public.
Scheduling priority is given for all Association activities including
education courses presented by the MAAR Education Foundation. No events
may be booked more than 60 days in advance, and rooms cannot be placed
on hold prior to the 60-day advance window. All groups may be bumped
with 10 business days’ notice if the Association needs the room.
The Computer Training Lab and Conference Rooms cannot be used outside
of MAAR office hours (8:30 a.m. - 5 p.m. Monday through Friday). The
Education Center can be used before or after business hours only if
there is a MAAR member from the firm using the facility on site during
the event. Groups meeting before or after business hours must make
special arrangements in advance in order to properly access and secure
The facilities will be left in the way they were found. The Education
Center will be set up in its standard, classroom-style arrangement.
Groups may request that the arrangement be changed for a fee of $150, or
they can move the tables and/or chairs themselves as long as they are
placed back in their original position. Groups using the facilities can
provide their own refreshments and use outside catering.
Groups are responsible for cleaning up after themselves and leaving
the facility as they found it. A fee up to $50 will be charged to any
group violating this policy. A fee up to $150 will be charged to any
group found violating the spirit of the usage policy. Violations reflect
both on the individual member and the member’s firm. The Association
reserves the right to decline any reservation request of any group that
has violated this policy on previous occasions.
Alcohol may not be served at any activities approved under this
policy without an additional written agreement between the member and
the Association, specifically allowing the serving of alcohol.
Any applicable charges will be assessed post-event and billed to the
MAAR member’s account as provided on the reservation form.